Last Updated: July 20, 2016
DLA Piper LLP (US) values your trust and is committed to the responsible management, use and protection of personal information. This Applicant Privacy Notice is applicable to all personal information collected by DLA Piper to facilitate your application for a job within DLA Piper through the use of our Careers Site (the "Site”) and all other application methods.
Please read this Notice carefully. By clicking the "I Accept” button on the Careers Site, or submitting your personal information, you consent to our collection, saving, use, transfer and disclosure of personal information as described in this Notice. By clicking on the "I Accept" button, you also consent to conducting this transaction electronically, via the internet, and agree that the act of clicking "I Accept" has the same force and effect as your handwritten signature on this document.
If you submit your information (including your CV/résumé, cover letter, or additional information) either by mail or electronic mail, you consent to having your personal information either partially and/or fully entered into the DLA Piper systems and databases used for the purposes of considering your candidacy for employment.
Information You Provide
This Notice covers any personal information you submit to apply or search for a position at DLA Piper. If you make use of the Careers Site(s), or submit information as part of the job application or job search process, DLA Piper may collect the following information:
- name, contact information;
- log-in and password;
- CV, résumé, cover letter, previous work experience and education information;
- employment preferences, willingness to relocate, current salary, desired salary;
- professional and other work-related licenses, permits and certifications held;
- language and other relevant skills;
- awards and professional memberships;
- eligibility to work in country where job applied for is located, available start date;
- information relating to references; and
- any other information you submit as part of your application.
We would prefer that you avoid submitting the following sensitive information, except where such information is legally required: sexual orientation, race, ethnic origin, religion, beliefs, disability, marital status, creed, nationality, national origin, color and/or age.
Any information you submit through the Careers Site(s) must be true, complete and not misleading. Should any information provided be inaccurate, incomplete, or misleading, this may lead to a rejection of your application during the application process or disciplinary action including immediate dismissal if your application resulted in employment with DLA Piper. If you intend to provide us with details of a reference or any other third party as part of your CV/résumé, it is your responsibility to obtain consent from that third party prior to passing the personal information to us.
You are responsible for the content of the information you provide to us and you must ensure it is legal, truthful, accurate and not misleading in any way and does not infringe on any third party’s rights, or is not otherwise legally actionable by such third party.
Use of Personal Information
The information that you submit in your application on the Careers Site will be stored in the United States. It will be reviewed and processed for the purposes below by partners, employees, consultants and/or service providers of DLA Piper.
Personal information submitted through the Careers Site will be collected, used, transferred and disclosed ("processed”) for the purposes of DLA Piper recruitment functions and for related management and planning purposes. DLA Piper will use the personal information on your application, as permitted by local law, to:
- process your application or consider you for other available positions;
- assess your capabilities and qualifications for a job;
- conduct reference checks;
- provide to you any services available on the Careers Site(s) from time to time;
- communicate with you;
- comply with any applicable law or regulation;
- monitor and record services whether provided by DLA Piper or a third party;
- conduct background checks if you are offered a job in accordance with applicable law;
- To comply with applicable legal obligations, including to respond to a subpoena or court order; and
If we elect to make you an offer, personal information you submit may be incorporated into our human resources system and used to manage the new-hire process. If you become an employee, any personal information that you submit may become part of your employee file and may be used for other employment/work-related purposes.
The provision of personal information on the Careers Site(s) is voluntary. Please note, failure to provide sufficient information, however, may result in DLA Piper being unable to consider your employment application.
Disclosure of Personal Information
Personal information about you will be reviewed by DLA Piper partners, employees, consultants and/or service providers who have a business need to access such personal information and may include recruiters, human resources personnel, technical services personnel and managers or their designees.
We may share personal information about you with selected service providers or consultants acting on our behalf, such as third parties assisting DLA Piper with talent acquisition. Those third parties will be required to use appropriate measures to protect the confidentiality and security of personal information.
DLA Piper also may disclose personal information about you in order to: (1) protect the legal rights, privacy or safety of DLA Piper or its employees, agents and contractors; (2) protect the safety and security of visitors to our web sites or other properties; (3) protect against fraud or other illegal activity or for risk management purposes; (4) respond to inquiries or requests from government or public authorities; (5) permit us to pursue available remedies or limit the damages that we may sustain; (6) enforce our Terms of Service; or (7) comply with the law or legal process.
DLA Piper also may transfer any and all information that we collect about you to third parties in the event of any merger, joint venture, assignment, transfer, bankruptcy proceeding, or other disposition of all or any portion of DLA Piper’s assets, business operation or talent acquisition technology.
We are required to retain information relating to candidates applying for jobs within the United States. If there is no activity in relation to the personal information, DLA Piper may remove your personal information from our database, subject to DLA Piper’s data retention obligations and policies and any applicable legal or regulatory obligations or for the period of time permitted by local laws. Note that DLA Piper may delete personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copy of the personal information provided to us.
Passive Information Collection: Cookies and Similar Technology
We and our service providers may use "cookies” and similar technologies on the Careers Site(s). We may combine this information with other personal information we collect from you (and our third party service providers may do so on our behalf).
Cookies. Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser for record-keeping purposes. Some cookies allow us to make it easier for you to navigate the Careers Site, while others are used to enable a faster log-in process or to allow us to track your activities at our Site. There are two types of cookies: session and persistent cookies.
- Session Cookies. Session cookies exist only during an online session. They disappear from your computer when you close your browser or turn off your computer. We use session cookies to allow our systems to uniquely identify you during a session or while you are logged into the Site. This allows us to process your online transactions and requests and verify your identity, after you have logged in, as you move through our Site.
- Persistent Cookies. Persistent cookies remain on your computer after you have closed your browser or turned off your computer. We use persistent cookies to track aggregate and statistical information about user activity.
Disabling Cookies. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Site who disable cookies will be able to browse certain areas of the Site, but some features may not function.
Clear GIFs, pixel tags and other technologies. Clear GIFs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer’s hard drive, clear GIFs are embedded invisibly on web pages. We may use clear GIFs (a.k.a. web beacons, web bugs or pixel tags), in connection with our Site to, among other things, track the activities of Site visitors, help us manage content, and compile statistics about Site usage. We and our third party service providers also use clear GIFs in HTML e-mails to our customers, to help us track e-mail response rates, identify when our e-mails are viewed, and track whether our e-mails are forwarded.
Do Not Track
Currently, our systems do not recognize browser "do-not-track” requests. You may, however, disable certain tracking as discussed in this section (e.g., by disabling cookies).
Access and Correction
If you choose to register on the site, you may access, review, and change some of the personal information collected about you and stored on the Careers Site(s) by logging into the Careers Site(s) and choosing to update your account information. The updated profile will be used as the default the next time you apply for a job using your account online.
If you have any questions or concerns about how we otherwise process personal information please contact us at firstname.lastname@example.org.
We take reasonable precautions to safeguard the personal information transmitted between visitors and the Careers Site(s), as well as the personal information stored on our servers. No method of transmitting or storing data can be guaranteed to be 100% secure. Do not send sensitive information via email. It is your sole responsibility to use the appropriate level of care whenever communicating with us.
DLA Piper hereby disclaims, as far as permitted by local laws, any liability for itself and its affiliated third parties for any of your information sent to our Careers Site(s) which is lost, misused, illegally accessed, disclosed, altered or destroyed or not integrally or timely delivered to our Careers Site(s).
Links To Other Websites
The Careers Site(s) may contain links to other websites. The operators of those other websites may collect information about you, through cookies or other technologies. If you access a link to another website, you will leave the Careers Site(s) and this Notice will not apply to your use of and activity on those other websites.
Changes to this Policy
This Policy is current as of the Last Updated Date set forth above. We may change this Policy from time to time, so please be sure to check back periodically. We will post any changes to this Policy on our Site. If we make any changes to this Policy that materially affect our practices with regard to the personal information we have previously collected from you, we will endeavor to provide you with notice in advance of such change by highlighting the change on our Site.
As a federal (sub)contractor, DLA Piper abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). DLA Piper does not discriminate against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on race, color, religion, sex, sexual orientation, gender identity or national origin or any other legally-recognized protected basis under federal, state or local law.
DLA Piper takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Applicants with disabilities may be entitled to a reasonable accommodation, if such accommodation does not impose an undue hardship on DLA Piper. Applicants needing assistance completing any forms or to otherwise participate in the application process must contact a DLA Piper hiring representative.
The information collected by this application will be used to determine suitability for employment, verify identity and maintain employment statistics on applicants.